The right part is unfindable
Part numbers, fitment and brand all matter, and a catalogue that only holds a name and a price cannot answer "will this fit".
Auto Parts & Spares Retailers
Auto parts software that finds the right part first time
Thousands of near-identical SKUs, one right answer.
Parts retail is a matching problem before it is an inventory problem — thousands of near-identical SKUs where the wrong pick costs a return trip. VAP holds arbitrary variant attributes like fitment, brand and OEM code so the right part is findable at the counter, maps each distributor’s own codes to your catalogue, and puts returns through credit notes tied to the original invoice.
What gets in the way
Where auto parts & spares retailers lose time and money
Every distributor uses different codes
Reordering means translating your catalogue into three suppliers’ numbering systems, usually by memory or by phone.
Wrong-part returns muddy the books
Returns handled outside the invoice trail leave stock and accounts disagreeing, and nobody notices until stocktake.
What you get
Set up for auto parts & spares retailers
Attributes that find parts
Arbitrary variant attributes — fitment, brand, OEM code, dimensions — make the right part findable at the counter.
Supplier item codes
Each distributor’s own codes map to your catalogue, so reordering is a lookup rather than a phone call.
Returns & credit notes
Wrong-part returns flow through credit notes tied to the original invoice, so stock and books stay in step.
Garage & trade accounts
Workshops get their own account with credit terms, order history and their own pricing.
Serial tracking where it matters
High-value units can be tracked by serial through receipt, transfer and sale.
Counter billing
Fast billing with every tender type, plus quotations and full invoice lifecycle.
Multi-location stock
Counter, godown and branch each hold their own stock, with recorded transfers between them.
GST built in
Invoices, credit notes and GST reports from the same records, per registration.
In practice
What that looks like on a normal day
- 01
A customer describes the vehicle, not the part
Search on fitment and brand rather than a part number, and the counter finds the right SKU without a catalogue on the desk.
- 02
Reordering across three distributors
Your catalogue carries each supplier’s code, so a reorder list translates itself.
- 03
A garage running a monthly account
Their own pricing, their own credit terms, and one statement of what is outstanding.
The apps behind it
InventoryOne stock position per outlet and warehousePoint of SaleTerminals per site, every tender in the same booksPurchasingPurchase orders to goods receipts, lot by lotInvoicingInvoices, payments, credit notes and outstandingTax & GSTFail-closed tax, multiple registrations per entityAccountingDouble-entry books, built as you tradeCatalogueVariants, modifiers and pack sizes, priced per channelContactsOne party, many roles
Online
Your website, on the same stock
Vritti builds the storefront and deploys it on Vritti Cloud, on your own domain. Connecting it to VAP is optional — but when it is connected, there is one catalogue and one inventory instead of two.
A parts catalogue online
Vritti builds and deploys a searchable catalogue site on Next.js and Payload CMS, reading live parts, attributes and stock from VAP.
Trade ordering with account pricing
Workshops order online against their own negotiated pricing and credit terms.
FAQ
Auto Parts — Frequently asked questions
Can I search parts by vehicle fitment or OEM code?
Yes. Variants carry arbitrary attributes, so fitment, brand, OEM code and dimensions can all be recorded and searched at the counter rather than being kept in a printed catalogue.
Can it map different distributor part numbers to one item?
Yes. Supplier-specific item codes and price lists map each distributor’s numbering to your own catalogue entry, so reordering does not require translating codes by hand.
How are wrong-part returns handled?
Returns go through credit notes tied to the original invoice. Stock comes back into the ledger and the accounting entry follows the same trail, so inventory and books do not diverge.
Can garages have their own pricing and credit terms?
Yes. Trade accounts are party records with their own pricing, credit terms, contacts and order history, separate from walk-in customers.
Is there an online catalogue for parts?
Yes. Vritti builds and deploys a searchable parts site reading live catalogue, attributes and availability from VAP, so what customers find online reflects real stock.
Get started
See it shaped like your business.
Tell us what you sell, how many outlets and registered firms you run and where you sell. We will walk you through a real system set up like yours — not a generic demo.